IT Compliance in Tampa: Get the Help You Need to Stay Compliant

Tampa business leaders know the importance of staying up to date on IT compliance. It’s a necessity that must remain top of mind regardless of the IT compliance challenges it poses for your team.

With a wide variety of cyberthreats circulating, governing bodies continuously update policies for data storage and security to minimize risks to businesses, investors and consumers alike. And it’s not just enterprise-level businesses in danger. Did you know that small businesses are a prime target for cybercriminals? With more than half of SMBs closing within six months of a cyberattack, it’s critical to stay current with the latest IT compliance policies.

 

Here are the top four compliance standards we can help you maintain:

GDPR

The European Union (EU) is leading the world in protecting the information of its citizens with the General Data Protection Regulation (GDPR). Unlike current laws in the U.S., all businesses that gather, store and transmit the data of EU citizens must abide by GDPR compliance. In order to conduct business in EU countries or with EU citizens, organizations must maintain IT compliance with GDPR regulatory standards.

One of GDPR requirements includes a mandate that businesses must allow individuals to opt-in for data collection with the choice to opt-out at any time.

PCI DSS

Payment Card Industry Data Security Standard (PCI DSS) protects the storage and transmission of credit, debit and cash card information by businesses. Compliance with PCI DSS creates a foundation of benefits for both you and your customers.

You can meet PCI DSS compliance standards, provide your customers with active data protection and seek out potential threats before they arise—all at the same time. This is done by building and maintaining secure networks and systems, implementing a vulnerability protection program and conducting regular network monitoring and testing.

Documented information security policies and access control systems can also go a long way in protecting your organization’s data.

SOX

Sarbanes-Oxley Act (SOX) compliance focuses on protecting the investor. If you’re an officer of a publicly traded company or about to offer an IPO, this applies to you.

SOX mandates that companies are transparent with their financial information for shareholders. The annual audits that go along with SOX compliance rely on data-secure financial reporting. This requires complex, formal internal control processes over IT infrastructure and applications.

HIPAA

The Health Insurance Portability and Accountability Act (HIPAA) outlines the protection of medical records at all levels of storage and transmission by a business associate. This means that any information collected from patients must be properly managed, transferred and accessed.

Privacy, security and notification are key steps to HIPAA compliance. Privacy ensures that no personal medical records can be disclosed without patient consent. Security focuses on ePHI (electronic protected health information). Administrative, physical and technical safeguards are put in place to ensure compliance standards are met. Notification refers to the process of informing all parties involved in any confidential breach in a timely manner.

How We Help

LNS Solutions implements compliance management solutions that actively safeguard confidential data. We also offer IT compliance training to educate your employees on the latest regulations. Training ensures the proper measures are in place to minimize the risk of compromising information.

By partnering with LNS Solutions, we’ll get you compliant without the hassle and headache of doing it yourself.

While businesses have numerous focuses beyond security, it’s vital to the success of your Tampa-based business that IT compliance is maintained. We know it’s not always easy. Take advantage of our expertise to maintain adherence to the ever-changing laws and codes. We keep track of your compliance and safety 24/7 so you don’t have to.

Contact us to learn how we can help your business with IT compliance challenges in Tampa today.

6 Ways You’ll Benefit from a Business Continuity Plan in Tampa

Unfortunately, disasters aren’t going away. With manmade and natural disasters growing in frequency, data backup and recovery services with LNS Solutions Tampa are crucial to prevent business interruption. From weather-related events, fires and cyberattacks, companies that take the time to prepare a business continuity plan are better positioned to manage the fallout.

SMBs might look to managed service providers to take care of backups, hardware and software fixes, and network management during ordinary times. But what about when an unexpected event happens? Unfortunately, the unexpected is happening more and more, warranting the need more than ever for your business continuity plan in Tampa.

What You Risk Without a Data Backup and Recovery Plan in Place

No less than 60% of SMBs have to close their doors after a cyberattack, according to Inc., in part because they didn’t have the proper business continuity plan in place. A disaster of any type can cause:

- Downtime
- Brand damage
- Expensive fines and penalties
- Loss of clients due to a hurt reputation
- Business closure

The 6 Benefits of a Plan

A business disruption is far less stressful when there’s data backup and recovery and a plan in place to re-establish operations. Here are the top six ways a business continuity plan protects your business before, during and after an unexpected event:

1. A business continuity plan ensures your business keeps running smoothly
— A strategy helps you recover quickly after an incident

2. Operations are restarted promptly after a disruption
— A proactive plan in place ensures minimal impact and re-establishes workflow

3. A business continuity plan shortens the length of the disruption
— A plan in place means your processes will function properly, sooner

4. Your reputation stays intact when you can weather a disruption
— Your brand remains competitive

5. You’ll dodge costly fees and penalties while improving compliance
— Our compliance services keep you up to date and fine-free

6. Reduce risks to your employees and clients
— Your clients and employees know their data is safeguarded

What to Consider

First, your business continuity plan should remain current. LNS Solutions at Tampa makes sure your plan is updated regularly and stays in compliance, no matter how the regulations have changed.

Second, regulations, requirements and cyberthreats all evolve on a daily basis. Your business continuity plan should, too. Check your plan regularly with tests that reflect the modern world against your current business needs.

Lastly, make sure your plan has considered every possible risk. A top-to-bottom assessment of your organization results in the appropriate plan that will ensure that your coverage is comprehensive, no matter what the risks are.

Let’s Determine Your Risks

Your assessment from LNS Solutions Tampa determines how your existing risks could affect your business operations if the worst should happen. We build a plan that safeguards your data, and we strategize to install procedures to mitigate your risks. Then we test it to make sure your plan is up to date — today and in the future.

We specialize in proactive and highly effective business continuity services. By installing and deploying security measures that minimize downtime, we mitigate all potential disruptions.

Are you ready to fortify your business against disaster? Partner with LNS Solutions in Tampa to strategize and build your customized plan.

Phishing Prevention in Tampa Is Easier Than You’d Think

IT consulting services are, in simplest terms, advisory services that assist businesses in the process of aligning their technology strategy with their business strategy or model. In the process, the consultant or team of consulting professionals helps your business assess IT needs, the current state of IT infrastructure and formulate an industry-specific implementation plan that addresses the unique needs of your business. When you think of IT consulting, you probably think of these services as a means to solve technology problems, deploy new technology and even improve business performance.

However, these advisory services can also drive the growth and boost the productivity of your business. Continue reading to see how you can prioritize the growth of your business with the assistance of an outsourced IT support provider, such as LNS Solutions.

Avoid a Piecemeal Approach

One of the biggest problems for businesses when it comes to prioritizing growth and scalability is a fragmented approach to IT solutions. This leads companies to unwittingly purchase, implement and manage overlapping solutions that are neither cost-efficient nor procedurally effective. You’re then left paying exorbitant amounts of money for software, hardware, equipment or features your business simply does not need. Not only are you duplicating specific functionality, but you’re also leaving yourself vulnerable to missing certain functionality down the line.

Instead, you should invest in an IT consultant who can provide your business with less costly solutions. This equips your company with adequate storage space and compatible software, providing long-term upgrades and future discounts that you can benefit from. Your business will save money, free up valuable space and position your organization for future growth.

Benefit from In-depth Knowledge

If your business is like many other small and midsized companies, your in-house IT staff is likely composed of generalists who have basic knowledge across a wide range of technology areas. These types of companies can get by just fine handling their day-to-day responsibilities and minor security conflicts that arise. However, for businesses looking to drive growth and boost their bottom line in the process, it's critical to invest in a managed IT provider with specialized knowledge that can provide the smart solutions you require. This allows for no second guessing, as a technology expert enables you to make smart, confident technology decisions that maximize your budget and prepare your business for future growth.

Easily Scale Up or Down

Scalability is a critical aspect of business growth and development. The only way to achieve scalability, however, is to focus on improving the profitability and efficiency of your services to sustain your operations even when your workload increases. One great method of prioritizing the scalability of your business is choosing the right pricing model for your IT services, such as IT helpdesk support, network services, server management and backend disaster recovery.

When you partner with an IT consulting professional, we’ll recommend that your business invests in a budget-conscious IT plan that allows you to easily scale up or down when your business needs change. You’ll reserve the remaining business funds for other needs. Optimize critical operations, improve productivity and watch your business grow.

Prepare for Growth

It's time to partner with an IT consultant from LNS Solutions who can provide you with your ideal managed IT services. We’ll work with you every step of the way to identify your business’s areas of weakness and what processes can be improved to better serve your company.

Prioritize the Growth of Your Business with IT Consulting Services

IT consulting services are, in simplest terms, advisory services that assist businesses in the process of aligning their technology strategy with their business strategy or model. In the process, the consultant or team of consulting professionals helps your business assess IT needs, the current state of IT infrastructure and formulate an industry-specific implementation plan that addresses the unique needs of your business. When you think of IT consulting, you probably think of these services as a means to solve technology problems, deploy new technology and even improve business performance.

However, these advisory services can also drive the growth and boost the productivity of your business. Continue reading to see how you can prioritize the growth of your business with the assistance of an outsourced IT support provider, such as LNS Solutions.

Avoid a Piecemeal Approach

One of the biggest problems for businesses when it comes to prioritizing growth and scalability is a fragmented approach to IT solutions. This leads companies to unwittingly purchase, implement and manage overlapping solutions that are neither cost-efficient nor procedurally effective. You’re then left paying exorbitant amounts of money for software, hardware, equipment or features your business simply does not need. Not only are you duplicating specific functionality, but you’re also leaving yourself vulnerable to missing certain functionality down the line.

Instead, you should invest in an IT consultant who can provide your business with less costly solutions. This equips your company with adequate storage space and compatible software, providing long-term upgrades and future discounts that you can benefit from. Your business will save money, free up valuable space and position your organization for future growth.

Benefit from In-depth Knowledge

If your business is like many other small and midsized companies, your in-house IT staff is likely composed of generalists who have basic knowledge across a wide range of technology areas. These types of companies can get by just fine handling their day-to-day responsibilities and minor security conflicts that arise. However, for businesses looking to drive growth and boost their bottom line in the process, it's critical to invest in a managed IT provider with specialized knowledge that can provide the smart solutions you require. This allows for no second guessing, as a technology expert enables you to make smart, confident technology decisions that maximize your budget and prepare your business for future growth.

Easily Scale Up or Down

Scalability is a critical aspect of business growth and development. The only way to achieve scalability, however, is to focus on improving the profitability and efficiency of your services to sustain your operations even when your workload increases. One great method of prioritizing the scalability of your business is choosing the right pricing model for your IT services, such as IT helpdesk support, network services, server management and backend disaster recovery.

When you partner with an IT consulting professional, we’ll recommend that your business invests in a budget-conscious IT plan that allows you to easily scale up or down when your business needs change. You’ll reserve the remaining business funds for other needs. Optimize critical operations, improve productivity and watch your business grow.

Prepare for Growth

It's time to partner with an IT consultant from LNS Solutions who can provide you with your ideal managed IT services. We’ll work with you every step of the way to identify your business’s areas of weakness and what processes can be improved to better serve your company.

How to Take a Proactive Approach to Cybersecurity

Each year, the volume of cybersecurity threats continues to steadily climb, with more than one billion malware programs out there and approximately 560,000 new pieces of malware being detected each day. All the while, regulations, such as the General Data Protection Regulation (GDPR) are constantly evolving. This means even the most minor of security breaches can be incredibly devastating for your organization, leading to negative publicity, hefty fines and a loss of confidence in your brand.  

At LNS Solutions, we can help you implement a proactive approach to cybersecurity that sees your business is protected on all fronts in a dynamic, complex and ever-evolving threat landscape. This means understanding your organization, including its systems, applications and user base, identifying where vulnerabilities lie and addressing security risks before an attack ever occurs. This article will delve into how to do just that with a dedicated technology partner by your side.  

Identify and Evaluate Risks for Assets That Could Be Affected by Cyberattacks 

A proactive approach to cybersecurity is all about understanding, managing and mitigating risk to your company’s critical assets. The easiest way to accomplish this mission and ensure any shortfalls in your IT infrastructure are properly addressed is to conduct a comprehensive risk assessment. Here are a few basic steps to ensure a smooth risk assessment within your organization:  

  1. Identify and Prioritize Assets: Here is where you will determine the scope of the assessment and decide which valuable assets attackers may wish to target.  
  2. Identify Threats: A cyberthreat is anything that could cause harm to your organization, such as hardware failure, natural disasters, human error and more.  
  3. Identify Vulnerabilities: This is where you’ll identify any vulnerabilities that could be exploited to breach security and cause harm or steal data from your organization. 
  4. Analyze Controls: These are any controls that are in place to mitigate or eliminate the possibility of a cyberthreat. They should be classified as either preventative or detective. 
  5. Calculate the Likelihood of an Attack: At this point, you can determine the likelihood of a given attack considering the current control environment your organization has in place. 
  6. Develop a Risk Assessment Report: Finally, you can develop a risk management report that supports management in decision-making on cybersecurity budget, policies and procedures.  

Invest in Preventative Cybersecurity Measures 

Just like there is not one security product that can completely encompass all your organization’s vulnerabilities, there is not a single cybersecurity policy that can sufficiently address all the needs of your business. Instead, it’s time to invest in a multi-layered, integrated cybersecurity strategy that covers many core areas of cybersecurity, including network security, cloud security, application security, Internet of Things (IoT) security and more. To lay the foundation for a solid cybersecurity strategy, it’s important to do the following: 

Never Underestimate the Power of Cybersecurity Training 

A proactive approach to cybersecurity begins with awareness. While lack of proper training can leave employees more than vulnerable to releasing cyberattacks on to your organization, diverting resources into proper cybersecurity training could very well mean the difference between the success and failure of your business. The responsibility always lies on the employer to ensure that your employees have the knowledge they need to make the right decisions and where to turn if they have any questions related to cybersecurity. To prioritize cybersecurity training for your employees, we recommend getting executive buy-in, start training early and often and making the security health of your organization an ongoing, team effort. 

Stop Relying on Reactive Cybersecurity Measures Alone to Protect Your Business 

If your company’s current cybersecurity strategy is limited to firewalls, antivirus or anti-malware software, ad blockers and other measures put in place to spot the tell-tale signs of a security breach, there’s a good chance that you already have a reactive cybersecurity strategy in place. Unfortunately, reactive cybersecurity measures on their own are not enough to comprise a strong cybersecurity defense. You need to have a combination of both proactive and reactive measures in order to actively prevent data breaches and mitigate cyberthreats. For more cybersecurity solutions, include cloud security services, contact the experts at LNS Solutions.  

Cloud Services to Increase Business Productivity

The right cloud services has the potential to vastly improve a business’s overall efficiency, performance and productivity. However, when it comes to choosing the right technology for your workplace, it can be difficult to select the best options out of the myriad of options available today. With that in mind, let’s delve into how the right technology can improve workplace productivity, enhance your business and help you meet your goals.

Remember, if you’re looking for assistance with increasing business communication and productivity, contact the technology experts at LNS Solutions. We’re happy to discuss cloud services and other options that can improve your operations.

Trust in the Cloud to Accelerate Workflows and Minimize Downtime

In recent years, the process of virtualizing workloads and moving on-site applications to the cloud has become well-accepted. From the inherent flexibility to the scalability, businesses across the globe are recognizing and adopting some form of a cloud infrastructure. Whether you’re looking to deploy an application or collaborate with remote employees, the cloud offers a myriad of possibilities.

In addition to cutting down the amount of time it takes to complete projects, the cloud also makes protecting your critical data, systems and devices much easier with a safe backup and recovery plan.

Master Accessibility and Collaboration with VoIP

There was a time when complex and expensive telecommunications systems weren’t an option for most small to medium-sized businesses. Nowadays, there are several innovative solutions to choose from, including Voice over Internet Protocol (VoIP). With VoIP, telecommuting and remote collaboration has never been easier. Your employees have access to the information they need around the clock with no gaps in service — all they need is a stable internet connection.

So, put the intelligence into a network rather than a headset, and enjoy the streamlined communication and boosted productivity that VoIP offers. Your employees will never be out of contact with customers or fail to have access to the information they need simply because they’re away from their desk or working remotely.

Turn to Mobile Equipment to Increase Efficiencies

Today, more and more businesses are leveraging mobility to streamline their workflows and increase employee productivity. With modern day smartphones, tablets and laptops, lugging a lot of equipment around or being tied to an office are no longer issues. Implementing mobile workstations means your employees can access company data and resources from anywhere in the world – in the office, at home or working in the field.

Remote work options can also lead to happier, more engaged and more productive workers. From checking an email on the road to participating in a conference call from home, employees can be mobile and still get business done.

Invest in Flexible Technology

When you’re immersed in the day-to-day challenges of operating a business, you may struggle to see the big picture. Carve out some time to consider how implementing flexible technology like cloud services and VoIP can boost productivity. For expert guidance, contact LNS Solutions. We can discuss your business goals and recommend appropriate, affordable IT solutions.

5 Data Security Risks When Working Remote and How You Can Defend Against Them

In a study of business leaders performed by Accenture, 68 percent feel their cybersecurity risks are increasing – and rightfully so! Based on data provided by Cisco, cybercrimes are on track to surpass all the global trade of all major drugs combined. That begs the question, how do we maintain our business’s data security, especially with the global shift to remote work? In this article, you’ll learn the risks that accompany a digital presence, and how you can prepare your team for optimizing work from home security.

Risk #1 – Using public or unsecured networks.

With employees having more freedom to select their work environment, many choose to trade in their home offices or kitchen tables for a local coffee shop or co-workspace. While the change in scenery can help boost morale, it’s a serious data security risk to consider for businesses. When employees access company information from unsecure networks and public Wi-Fi, they create an open door for potential hackers to gain entry.

The Solution:

Having an external network for remote access is one solution that can help improve business privacy and data security. External networks create a degree of separation to isolate data breaches and protect your private network. Another solution is to set up a virtual private network (VPN) to act as a private network gateway. A VPN extends your business’s private network across a public one. This allows for added work from home security because it grants employees secure access from any device and a safe space for them to perform daily work. And as a rule of thumb, only use SSL connections (“HTTPS”) when accessing anything on the Internet.

Risk #2 – Easy access points through personal devices.

Another risk to public and personal devices is the ease of penetration hackers have through them into sensitive company materials. According to a survey by Google in 2019, 65 percent of people reuse the same password across multiple platforms. This explains why the Verizon Data Breach Investigations Report found that compromised passwords directly cause 81 percent of hacking-related breaches. In addition, personal devices cannot be controlled and audited for frequent updates, security software and access to potentially harmful content.

The Solution:

Having access to devices utilized through the provision of company-owned devices is a guaranteed way to mitigate risk and improve private information security. If you’re also in an industry that relies on mobile devices to accomplish work-related tasks on the go, it’s advisable to implement a mobile device management solution to prevent data breaches should a smartphone or tablet ever be lost or stolen.

If these options are not feasible for your company, providing clear instructions regarding password best practices and which devices and software are permitted can add an extra layer of security. By ensuring employees are not installing potentially malicious software and maintaining strong, unique passwords that are updated over time, you can create an extra line of defense against cyberthreats.

Additional security measures include the use of multi-factor authentication, data encryption and session locking mechanisms. These actions will help detect suspicious behavior and deter hackers from breaching your system.

Risk #3 – Using outmoded software and technology.

The 2020 Kaspersky Global Corporate IT Security Risks Survey found that businesses utilizing outdated technology suffered far more frequent data breaches (65%) than counterparts who kept their technology up to date (29%). Not only does it pose a security risk, but outdated technology works against your team’s efforts to collaborate, utilize their time efficiently and communicate key information effectively. This can bottle-neck your projects and waste valuable time and money spent on each deliverable.

The Solution:

Choosing cloud-based collaboration tools provides a dual benefit for your team with the ability to keep software and technology updated and an extra layer of protection via cloud security. Cloud-based technology and software ensure that every user on the platform maintains updates, as it is managed by an overarching administrator, and it ensures the highest level of security cyberthreats. The company-protected cloud will give your business peace of mind through the ability to backup data, monitor and control data security, and maintain necessary defenses against lurking threats. Just be sure that your employees maintain business privacy by not storing cloud-based company data on their personal devices.

Risk #4 – Slow responses to suspected or known data breaches.

Based on a study by the University of Maryland, every 39 seconds a hacker strikes. Yet, for the prevalence of hacker attacks, it can take nearly 197 days to identify and 69 days to contain a breach according to IBM. Those numbers don’t bode well for businesses! So, how can organizations protect their data privacy and ward off threats?

The Solution:

The best offense is a great defense. And much like on the field, it’s key that everyone involved on the team understands the plan. By training your entire staff about current data security risks and signs of potential cyberthreats and data breaches, you’ll have more eyes watching for potentially suspicious activity. These trainings don’t require team members to be IT experts, but it will help your IT experts stay ahead of weak spots, areas of concern and instances of private information security being compromised.

Coupled with a vigilant team, data loss prevention (DLP) strategies are measures that can be set in place to preserve your data in the event of a natural or manmade disaster striking. These plans work to prioritize data, learn risks, closely monitor data movement and ensure that backups are regularly implemented to swiftly restore order back to your business.

Risk #5 – Not staying on top of software updates.

If you had a hole in the side of your house, odds are, you wouldn’t leave it exposed for long. The same mentality should be transposed in cyberspace. By not updating software regularly, your technology won’t be dexterous against active hackers and digital threats. As tempting as the remind me later button may be on update notifications, the time and money that companies would have to spend after data breaches is far too precious to risk.

The Solution:

This is, again, where cloud-based collaboration tools can be wisely implemented. The ability to control your entire network’s technology updates and regularly update company-wide hardware and software through patching updates will keep your ahead of cyber vulnerabilities. It’s important to have an expert overseeing these updates to ensure that updates don’t disrupt function and compatibility of your technology and create a blind spot in your defenses.

Have an expert on top of your data security.

When it comes to the costs of your business and data privacy, you can never be too safe. That’s where we come in. We provide top-tier, customizable managed IT services to help keep your business secure and your focus on your goals. Our team of experts will ensure your private information security is up to date, maintained, and preventative against data breaches and losses. To discover more about how we can support your business, contact us today!

3 Ways to Leverage Your Technology in 2021

Every investment you make for your company should be made with confidence. While it’s hard to be sure which new technologies have staying power over others, one thing remains certain – your employees will always need to communicate and collaborate. Whether your team is working from the office or remotely, it’s vital for their workflow to occur unimpeded. With the right solutions, your business can efficiently operate without breaking the bank.

Scalable communications and collaboration solutions don’t come cheap when you handle them alone. But with a technology partner working by your side, you can get the tech you need for less. Learn about the technologies available and see how a managed services provider (MSP) can help you maximize your investment.

1) Understand the Importance of Modern Tech

Have your employees switched to remote work? Are they back in the office? Even if you plan on operating a hybrid of remote and in-office staff, you need to ensure their workflow remains uninterrupted. But there is a lot to consider when choosing the right tech. Most business leaders can boil their concerns down to three primary questions:

How can I best keep my data secure when it’s accessed remotely?

  1. Will my staff be able to share files and data seamlessly?
  2. What is the best solution to keep my team in contact from all locations?

Unless you spend your day-to-day in the IT communications world, it can be challenging to know what you need. However, there are simple answers to these common questions.

2) Use IT Solutions for Different Situations

There are many reasons your staff may need to work from locations outside of your office. But they shouldn’t have to suffer through extensive downtime when they could be working. As long as they have the technology they need, it’s no longer a worry.

The Business Journals conducted a study about the primary causes of downtime. Topping their list were hardware failures, power or internet outages and most importantly, cybersecurity threats. With occurrences like this looming, it’s no wonder the fear of downtime is so persistent. But fortunately, the technologies you invested in for your remote work can help keep your staff working. Suppose your employees are displaced, or an internal system goes down. In that case, your remote technologies can double as backup systems for the day or for as long as you need until you can return your primary systems to their everyday operations as long as you need until you can return your primary systems to their everyday operations.

Don’t allow a cyberattack, natural disaster or other unforeseen situation to stop your company. Leverage your communications and collaboration tech investment to the fullest.

3) Leverage the Power of CaaS

The middle of a network or systems failure or natural disaster is the worst time to consider your technology. But getting a head start and deploying it yourself can be time-consuming as well. Partner with an MSP and see how their Communications as a Service (CaaS) can make a positive difference.

Your MSP partner will take the time to understand your communications and collaboration goals. They will then plan, deploy and maintain your solutions to your communications concerns from the very start so that you can stay focused on your daily tasks.

We’re Your Solution Provider

Once you get the communications and collaboration technology you need, you can stay focused on growing your business. As your technology partner, we want you to have confidence in your ability to communicate and collaborate in any location with reliability, efficiency and security. Our expertise can get you there with the value you need.

Let’s build your solution now.

The Dos and Don’ts of Communications

Do you have staff working remotely for the foreseeable future? It would be nice to ensure your entire team could collaborate efficiently, no matter how far apart they work. Don’t you wish there was an easy way to make it work? The secret is excellent communication solutions provided by a technology partner.

With an entire technical team supporting your employees, you will enjoy boosted collaborative efforts and productivity for a fraction of the cost of multiple, ununified solutions. Discover what you need to achieve tremendous success in the modern business world as we discuss the dos and don’ts of communications and collaboration.

1. Examine Your Current Situation

It’s very easy for businesses like yours to remain comfortable in maintained business rather than pursuing growth amid the current uncertainty. But if you aren’t making an effort to get ahead in your channel, any competitor making those preparations will surely outpace you. This brings us to our first point:

2. Discover What’s Available

The key to a successful collaboration and communication solution is unification. With so many technologies out there, the time and money you could spend making them work together aren’t worth it when you can invest in a unified solution. Our next point:

With powerful solutions like Microsoft Office, you can ensure an industry-leading technology backs your employees’ success. Microsoft Office’s suite of tools allows for communication and collaboration to flow freely between direct messages, video conferences, Word documents stored in the cloud and more.

Don’t ignore your employees’ frustrations caused by remote work hurdles. With the right technologies, you can provide them with the communication solutions they need.

3. Bring It All Together

Moving your organization onto a centralized application like Microsoft Office on your own is a daunting task – especially when you have a business to run. With a trusted technology partner on your side, it’s not a problem. This brings us to our final point:

Don’t try and solve all these issues yourself.

Allow a professional technology team to take on your technology needs, so your day-to-day operations continue seamlessly. This IT ally takes on the data migration and has your organization running on a reliable system with little to no downtime. Let a unified solution be the reason you succeed well into the future.

We’re Your Solution Provider

Once you get the technology you need, any worry that you can’t complete your daily tasks fades away. As your technology partner, we want you to have confidence in your ability to communicate and collaborate in any location with reliability, efficiency and security. Don’t start next year worrying about what may come next. Let us support your efforts with our expertise.

Do get in touch with us to get started today.

Enhancing Team Collaboration During the Pandemic

COVID-19 has presented us all with a lot of challenges. With public health guidelines suddenly in place in March 2020, most businesses were forced to transition to remote work either on a full-time or part-time basis. In fact, according to Gartner, 88 percent of organizations worldwide moved to remote capabilities after COVID-19 was declared a pandemic.

Naturally, a drastic change to your work environment can have a domino effect that impacts operational efficiency and company culture. With the 2020 pandemic, businesses have had to adapt quickly to maximize their team collaboration and improve productivity. One of the best ways to get the most out of your remote workforce is to leverage technology. Let’s discuss the most popular collaborative tools of 2020. With the right technologies, businesses can stay closely connected and collaborate from anywhere.

The Power of the Cloud

Although the cloud is widely popular for its convenient storage capabilities, cloud-based technology can enhance collaboration. This technology also provides convenient, secure access to information which allows teams to organize projects quickly in a centralized location. With a shared virtual workspace, teams can easily connect, brainstorm ideas, share information and work simultaneously on projects together.

Productivity Tools in Microsoft 365

Microsoft Office has come a long way since the animated paperclip, Clippy. Office 365 can be coupled with the cloud to allow remote teams to coordinate calendars, conduct video conferences, chat in group messaging forums, and collaborate in real time on projects. This shared workspace enables teams to work smarter and more efficiently on projects than ever before.

Creating Engagement in Zoom

Zoom became a household name overnight in March 2020. The video conference software allows teams to connect through live video chat, conduct instant virtual meetings, screen-share documents, record conferences, instant chat in meeting rooms and engage in personalized conversations as if they were in the same place. Video conference software bolsters collaboration and improves the work culture.

Gaining a Team Communication System

Team communication applications like Slack or Microsoft Teams provide the workforce with a platform to communicate, organize projects and streamline collaborative efforts. Employees can communicate clearly in group chat sessions, share files instantly and discover old resources in a searchable history feature. Team communication applications make it easier to connect and collaborate from anywhere.

With the right technology, your workforce can maximize their productivity because they are working as a cohesive unit in an environment that fosters collaboration and teamwork. If you’re interested in improving your IT infrastructure and establishing an effective system for your remote workforce, we can help.

Get valuable solutions that enhance your remote operations. Contact us today.